Payroll Coordinator – Hillcrest DBN

Applications are invited for the position of Payroll Coordinator. The Payroll Coordinator will be situated in the National Office, Hillcrest.

MINIMUM QUALIFICATIONS

3 year Degree / Diploma, or a Grade 12 certificate; plus

Formal qualification in VIP Payroll, plus;

5-10 years experience in VIP Payroll and Human Resource related environment;

KEY RESPONSIBILITIES/COMPETENCIES

Manage and coordinate all VIP Payroll functions;

Administer and capture all forms of leave submitted by the various Offices/Provinces onto the VIP Payroll system;

Administer and capture all subsistence and travel claims submitted by the Offices/Provinces;

Provide payroll information and advice to the Management of the organisation;

Updating of leave and bonus provisions on the VIP Payroll system;

Administer and update the cellphone schedules and billing information for the organisation’s service providers;

Administer union deductions for employees of the organisation through the VIP Payroll system;

Administer and print all month end reports and schedules;

Administer all incoming emails, follow-up and respond as required to all queries;

Process and reconcile all month end VIP Payroll payments, such as third party payments;

Reconcile and process billing statements for employees Provident Fund payment through Old Mutual;

Prepare and print all financial documents for the Finance Department;

Administer and monitor all garnishees and IT88 payments through the VIP Payroll system;

Filing of all payroll records for audit and checking purposes;

Administer and monitor all payroll/leave files, and update where appropriate;

Administer and complete cash book monthly reconciliation;

Maintaining a filing system and filing of all correspondences;

Compiling accurate records and reports;

Ability to work independently and with minimum supervision.

Ability to cope with a demanding workload.

Maintaining a database on excel and other software programmes on the activities of the VIP Payroll functions;

Regular communication to provincial offices and structures in the union;

Computer literacy and ability to use Microsoft Word, Excel, Outlook and PowerPoint;

Strong organisational and writing skills;

Requirements of the successful candidate:

• Sound knowledge of VIP Payroll.
• Computer literacy.
• Excellent people skills.
• Excellent verbal and written communication skills.

The application may include practical competency assessments.

A (12) month probationary period will apply.

Interested persons should forward their applications to the advertised email address